How to Archive Email in Mail Mac OSX PDF Print E-mail
Written by Administrator   
Monday, 21 October 2013

Archive messages

You can store messages in an Archive mailbox so that you can quickly find them later when you’re ready to take action.

1.    Select one or more messages to archive.

If you select a conversation, all messages in the conversation are archived.

2.    Choose Message > Archive.

An Archive mailbox is created for each account whose messages you archive. For example, if you archive a message sent to your iCloud account and a message sent to your Yahoo! account, an Archive mailbox is created for each account.


Export mailboxes

You can export a mailbox to create a backup copy of it, so that later you can retrieve messages from the mailbox if you need to.

1.   Select one or more mailboxes, and then choose Mailbox > Export Mailbox.

2.    Choose a folder or create a new folder where you want to store the exported mailbox, and then click Choose.

Mail exports the mailboxes as .mbox packages. If you previously exported a mailbox, Mail does not overwrite the existing .mbox file but appends a number to the filename of the new export to create a new version, such as My Mailbox 3.mbox.

If you need to recover messages, you can import an exported .mbox file as Apple Mail.


Import mailboxes

Mail can import messages from other email apps or messages from mailboxes that you exported using Mail.

1.    Choose File > Import Mailboxes.

2.    Select the email app you want to import messages from.

If you’re importing a mailbox exported from Mail, choose Apple Mail.

3.    Follow the instructions that appear onscreen.

§  Make sure the app you’re importing from is open and running, because some of the options require this.

§  If you’re importing messages from a Windows or UNIX computer, select “Files in mbox format” and locate the folder containing the files.

§  If the email app you’re switching from isn’t listed, click Cancel. Consult the documentation for the other app to learn how to export your messages in mbox format (most email apps can). You can then import the mbox format files.

Your imported mail is stored in a new mailbox called “Import.” To reorganize imported messages, create new mailboxes and drag folders and messages from the Import mailbox to other mailboxes. When you’re done, you can delete the Import mailbox.


If you don’t see your mailboxes in Mail, choose View > Show Mailbox List; empty mailboxes aren’t imported.

Last Updated ( Wednesday, 18 June 2014 )
< Prev   Next >